Digital Content in NExpress

With the coming of Hoopla on October 20, I have taken the opportunity to revamp how outside digital content is loaded, cataloged, and displayed in NExpress; these changes were made late last night to existing records in NExpress. The Hoopla records will not be loaded into NExpress until October 20. Here’s the short version for NExpress librarians. I added a section below that gives more detailed information on how I changed the MARC and item record info for our needs:

  1. New Library: Digital Content.
    All digital records, including Hoopla, Project Gutenberg, and content through the State Library will be housed here. I removed the State Library of Kansas branch from the system, as records are no longer under it.
  2. New/Old Collection Codes: to help in discoverability, if patrons use our system at all for finding these records, four new collection codes have been created:
    • Downloadable Audiobook (OneClick; Hoopla; Project Gutenberg)
    • Downloadable Book (3M; Project Gutenberg)
    • Downloadable Music (Hoopla)
    • Downloadable Video (Hoopla)
    • Online Resource: The old Electronic Resource has been renamed to Online Resource — PDFs, Databases, and other sites will be housed there.
  3. New item type: DIGITAL
    items with this item type can’t be checked out & holds can’t be placed).
  4. I have also made some tweaks to other fields in the records to help better distinguish in search results that this content is downloadable, and not for checkout.

In case anyone is interested in the more detailed setup I’m using in our Koha system, here’s what I setup for the different content types. I used MarcEdit to do all the editing and batch changing, and was able to push the changes to Koha using the MarcEdit Koha connector. Except for Project Gutenberg records, the original MARC records came from the various vendors involved, were originally cataloged, or were downloaded through a z39.50 record search.

Project Gutenberg ebooks (original record source file here) Example: Aesop’s fables

245$h: [Project Gutenberg ebook]
300$a: downloadable ebook
856$y: Click to access this free content through Project Gutenberg. No login needed.
942$c (record item type): DIGITAL
952$8 (collection code): Downloadable Book
952$y (item type): DIGITAL
952$o (itemcallnumber): Project Gutenberg
952$7 (notforloan): Download or Online Access
952$a (homebranch): Digital Content
952$b (holdingbranch): Digital Content

Project Gutenberg eAudiobooks (original record source file here) Example: Sherlock Holmes

245$h: [Project Gutenberg audiobook]
300$a: downloadable audiobook
856$y: Click to access this free content through Project Gutenberg. No login needed.
942$c (record item type): DIGITAL
952$8 (collection code): Downloadable Audiobook
952$y (item type): DIGITAL
952$o (itemcallnumber): Project Gutenberg
952$7 (notforloan): Download or Online Access
952$a (homebranch): Digital Content
952$b (holdingbranch): Digital Content

3M Cloud Library eBooks (through the State Library of Kansas) Example: The ABC murders

245$h: [3M Cloud ebook]
300$a: downloadable ebook
856$y: Click to access through the State Library of Kansas – 3M Cloud Library platform. You will need an active Kansas Library card to login to access this content. Contact your local library for more information.
942$c (record item type): DIGITAL
952$8 (collection code): Downloadable Book
952$y (item type): DIGITAL
952$o (itemcallnumber): 3M Cloud Library
952$7 (notforloan): Download or Online Access
952$a (homebranch): Digital Content
952$b (holdingbranch): Digital Content

OneClick Digital eAudiobooks (through the State Library of Kansas) Example: Ghosts of war

245$h: [OneClick Digital audiobook]
300$a: downloadable audiobook
856$y: Click to access through the State Library of Kansas – OneClick Digital platform. You will need an active Kansas Library card and OneClick Digital login to access this content. Contact your local library for more information.
942$c (record item type): DIGITAL
952$8 (collection code): Downloadable Audiobook
952$y (item type): DIGITAL
952$o (itemcallnumber): OneClick Digital
952$7 (notforloan): Download or Online Access
952$a (homebranch): Digital Content
952$b (holdingbranch): Digital Content

Hoopla Video (through the Northeast Kansas Library System) Example: Content be live in NExpress on October 20, 2014.

245$h: [Hoopla video]
300$a: downloadable video
856$y: Click to access through the Hoopla platform. You will need to register an active NExpress library card or use your registered Hoopla account to access this content. Contact your local library for more information.
942$c (record item type): DIGITAL
952$8 (collection code): Downloadable Video
952$y (item type): DIGITAL
952$o (itemcallnumber): Hoopla
952$7 (notforloan): Download or Online Access
952$a (homebranch): Digital Content
952$b (holdingbranch): Digital Content

Hoopla Audiobooks (through the Northeast Kansas Library System) Example: Content be live in NExpress on October 20, 2014.

245$h: [Hoopla audiobook]
300$a: downloadable audiobook
856$y: Click to access through the Hoopla platform. You will need to register an active NExpress library card or use your registered Hoopla account to access this content. Contact your local library for more information.
942$c (record item type): DIGITAL
952$8 (collection code): Downloadable Audiobook
952$y (item type): DIGITAL
952$o (itemcallnumber): Hoopla
952$7 (notforloan): Download or Online Access
952$a (homebranch): Digital Content
952$b (holdingbranch): Digital Content

Hoopla Music (through the Northeast Kansas Library System) Example: Content be live in NExpress on October 20, 2014.

245$h: [Hoopla music]
300$a: downloadable music album
856$y: Click to access through the Hoopla platform. You will need to register an active NExpress library card or use your registered Hoopla account to access this content. Contact your local library for more information.
942$c (record item type): DIGITAL
952$8 (collection code): Downloadable Music
952$y (item type): DIGITAL
952$o (itemcallnumber): Hoopla
952$7 (notforloan): Download or Online Access
952$a (homebranch): Digital Content
952$b (holdingbranch): Digital Content

PDFs (various sources) Example: Technology in libraries

245$h: [PDF file]
300$a: Digital document (PDF).
856$y: Click to access the PDF file.
942$c (record item type): DIGITAL
952$8 (collection code): Online Resource
952$y (item type): DIGITAL
952$o (itemcallnumber): PDF
952$7 (notforloan): Download or Online Access
952$a (homebranch): Digital Content
952$b (holdingbranch): Digital Content

Databases (State Library of Kansas) Example: LearningExpress: GED/High School Equivalency Center

245$h: [online database]
300$a: online database
856$y: Click to access the database. You may need a Kansas Library Card to access the content. Contact your local library for more information.
942$c (record item type): DIGITAL
952$8 (collection code): Online Resource
952$y (item type): DIGITAL
952$o (itemcallnumber): Online Database
952$7 (notforloan): Download or Online Access
952$a (homebranch): Digital Content
952$b (holdingbranch): Digital Content

Websites (various sources) Example: coming soon.

245$h: [website]
300$a: website.
856$y: Click to access the website.
942$c (record item type): DIGITAL
952$8 (collection code): Online Resource
952$y (item type): DIGITAL
952$o (itemcallnumber): Website
952$7 (notforloan): Download or Online Access
952$a (homebranch): Digital Content
952$b (holdingbranch): Digital Content

The Great “Great Gatsby” test

The new Great Gatsby film released with a 1 disc rental edition version and a 2-disc special features edition. Long story short, we had 2 records in the catalog, one with 75+ holds and 1 with 17 holds. If this were a book, it would be a no-brainer to go ahead and combine the records without discussion. But combining DVDs with different versions has never been implemented for a number of different reasons, but it’s something that still perplexes me and many of you, I know.

The Great Gatsby DVD then presents us with the perfect test case to see what happens when we combine all DVD versions of a film onto one record.

I have gone ahead and combined the 2 disc and 1 disc records, and added a public note indicating how many discs are on that item.

I’ve also added a new edition statement, “Note: There are different versions of this movie available in the catalog. A hold will choose the first available copy. Contact your librarian if you have a specific preference;”. Additional edition statements indicate the two different versions of the DVD, as do two different descriptions. Finally, the Edition statement in the OPAC is now red, so it stands out.

Staff version: https://staff.nexpresslibrary.org/cgi-bin/koha/catalogue/detail.pl?biblionumber=582067

Patron version: http://catalog.nexpresslibrary.org/cgi-bin/koha/opac-detail.pl?biblionumber=582067

Here’s what we need from you: let us know what you and your library staff think of this test case, but more importantly, let us know if any patron complains that they received the “other” version of the film. If patrons want a specific version of the film, library staff can place an item-level hold on an item for them.

If you add any more copies of the 1- or 2-disc versions, please make sure you add a public note, indicating the number of discs. Otherwise, you don’t have to do anything else.

Why are we testing this? Combining DVD records helps when multiple versions are released now and in the future, and keeps everything on one record. It also helps the timely processing of holds, and it keeps a patron from placing holds on two different records and possibly receiving an item twice.

Please let us know if you have any feedback on this test. We’re not going to take this process any further until we receive feedback from you all and see how it goes.

NExpress Cataloging Training

Heather Braum will be traveling around the system to deliver cataloging training that is important for all NExpress libraries.

Content will include:

  • new cataloging features in NExpress
  • new best practices
  • frequently asked questions
  • tips and tricks

You’re welcome to bring your pile of things for which you have not been able to find records!

This training will help everyone get on the same page with cataloging
in NExpress.

Time for questions and answers about using the available NExpress reports will also be included.

Here’s where you will find Heather:

  • March 20 9:30 – 12:30 Sabetha
  • March 22 9:30 – 12:30 Overbrook
  • March 27 9:30 – 12:30 Winchester
  • March 29 9:30 – 12:30 Ottawa
  • April 3   9:30 – 12:30  Basehor
  • April 5  9:30 – 12:30  Atchison

Register for one of those sessions at:
http://www.nekls.org/nekls-services/ce/event-registration/

If this schedule does not meet your needs, please contact Heather and
she can arrange an alternate time for you.