Weeding Reports

There are lots of ways to weed your library’s collection. Many of you attending today’s NExpress users group meeting will hopefully stay for the Weed ‘Em and Weep: Hoarding Is Not Collection Development recorded webinar viewing.

In advance of that webinar, I thought it would be useful to go through the weeding reports available on our NExpress system, as well as a reminder about the CREW weeding manual {aka, the weeding Bible}.

CREW Method

The CREW Method has been around a long time, and there’s no real need to re-post the detailed methods available in the CREW weeding manual (a free PDF download available through the State Library of Texas). The manual takes you through the variety of theory, criteria and guidelines used in weeding, including:

  • Why libraries should weed
  • Guidelines for different collections, including childrens, non-print, and non-fiction
  • Criteria for weeding:
    • Copyright date
    • Last circulated
    • Negative factors, aka, MUSTIE: Misleading; Ugly; Superseded; Trivial; Irrelevant; Elsewhere

You do not have to strictly follow the manual’s guidelines. Each library’s collection and community is different. Adjust the criteria accordingly to meet your library’s needs.

Weeding Reports

(unless noted, these reports can be accessed through Saved Reports –> Catalog Records and Items tab –> Weeding Subgroup menu; or use the small search at the bottom of the reports list to search by the listed report #; remember, you must be logged in as a TECH or DIRECTOR user to access and run reports)

On most of these reports, you’ll choose your library and then set more limiting criteria, including dates (always in yyyy-mm-dd format, ex. 2014-12-04), collection codes, locations, item types, and call numbers. These reports can be downloaded to your computer

Super Weeders

These reports include all the criteria needed to make overall weeding decisions, including current location, barcode, call number, title, copyright date, accessioned date, item type, collection code, issues count, renewals count, total_circ count, datelastborowed, item statuses, and notes.

  • #1013 — Item Type Super Weeder
  • #1192 — Collection Code Super Weeder
  • #1442 — Call Number Super Weeder: this one works with a call number prefix — in the type the starting call number scheme you want to run on + % sign (Ex., look at all your Large Print Patterson’s; if your call number scheme is LP F AUTHOR, put LP F PATTERSON%. The system will then return all items with call numbers that begin with LP F PATTERSON.)

No Checkouts/Hasn’t Checked out since a specific date

Make sure in the date option box to put it in yyyy-mm-dd format.

  • #1017 — Items with No Checkouts (All Items)
  • #1966 — Never Checked Out or Hasn’t Checked Out Since a specific date (All Items)
  • #2202 — Items with No Checkouts (Limited to Collection Code/Shelving Location)
  • #2203 — Items with No Checkouts (Limited to Collection Code)
  • #2204 — Never Checked out or Hasn’t Checked Out since a specific date (limited to collection code/shelving location)
  • #2205 — Never Checked Out or Hasn’t Checked Out since a specific date (limited to Collection Code)

Date Last Borrowed/Last Seen (hit a scanner gun)

Make sure in the date option box to put it in yyyy-mm-dd format.

  • #1151 — Date Last Borrowed, limited by Item Type
  • #1426 — Last seen on a specific date or earlier
  • #1664 — Date Last Borrowed, limited by Collection Code
  • #2241 — Last Seen Date, limited by Collection Code
  • #2392 — Date last borrowed, limited by Collection Code and Location
  • #2411 — Date Last Borrowed (All Items)

Multiple Copies of a title

  • 1573 — Identify multiple items of a title

Deleted Materials

  • #624 — Weeded Items
  • #765 — Deletes items from a Year, Listed
  • #1537 — List of Deleted Bib Records in a Year
  • #1538 — Count of Deleted Bib REcords by Year
  • #1553 — Deleted Items by Month
  • #1716 — Deleted Bib Record Status
  • #1755 — Searching for a Deleted Barcode
  • #1825 — When was an item deleted, based on barcode?
  • #2147 — Yearly Deleted Materials by Itype (available under Daily, Monthly, Yearly tab –> Yearly subgroup)
  • #2148 — Yearly Deleted Materials by Collection Code (available under Daily, Monthly, Yearly tab –> Yearly subgroup)

If you need a different report created, please let NExpress staff know what information you want in a report, and we’ll get one written for you! Please let us know if you have any questions.

New McNaughton order

New and upcoming materials have been ordered from McNaughton for the NExpress collection. See the lists below, ordered by title and ordered by release date!

Ordered by Title:

Ordered by released date:

ALA Youth Media Award Winners (including Caldecott, Newberry, Printz)

ALA Youth Media Award Winners (including Caldecott, Newberry, Printz)

If you’re looking for some collection purchasing ideas, you might consider these titles, which were announced at this year’s ALA Youth Media Awards, including the Newberry, Caldecott, and Printz Award winners and honor book announcements, at the ALA Midwinter meeting in Seattle, this morning.

I’ve put together a public list on NExpress that lists all the books announced as award winners and honors, available currently in NExpress.

Caldecott Winner

  • This is Not My Hat by John Klassen (NExpress)

Caldecott Honors

  • Green by Laura Vaccaro Seeger (NExpress)
  • Extra Yarn by Mac Barnett; illustrated by Jon Klassen (NExpress)
  • One Cool Friend by Toni Buzzeo; pictures by David Small (NExpress)
  • Sleep like a tiger by Mary Logue; ililustrated by Pamela Zagarenski (NExpress)
  • Creepy Carrots by Aaron Reynolds; pictures by Peter Brown (NExpress)

Newberry Winner

  • The One and Only Ivan by Katherine Applegate (NExpress)

Newberry Honors

  • Splendors & Glooms by Laura Schlitz (NExpress)
  • Bomb by Steve Sheinkin (NExpress)
  • Three Times Lucky by Sheila Turange (NExpress)

Printz Award Winner

Printz Honors

  • Aristotle and Dante Discover the Secrets of the Universe by Benjamin Saenz (NExpress)
  • Code name Verity by Elizabeth Wein (NExpress)
  • Dodger by Terry Pratchett (NExpress)
  • The White Bicycle by Beverly Brenna (not currently in NExpress)

The full announcement, including other announced award winners, isĀ available online.