Transfers to Receive Report
We have recently rediscovered a report in Koha that we think will help libraries manage items being transferred to your library.
The “Transfers to receive” report is on the Circulation page, under the Holds Ratio report:
What this report shows is a list of items coming to your library from other libraries in the NExpress Shared Catalog, either to fill a hold for your patron or to be re-shelved.
We recommend looking at this report weekly or monthly to help find and locate missing items, items that were not transferred correctly and/or items that have accidentally been shelved at the wrong library.
(Typical clean up and maintenance that is needed when libraries do interlibrary loan!)
When you first run this report, you will see that some items have been in transit between libraries for MONTHS!
How do you go about ‘cleaning up’ this list? We’ll talk about it at the November 5 Users Group meeting, but I think a simple phone call and shelf check will do the trick in most cases. If an item is truly lost in transit between libraries, follow your library’s procedures for managing lost ILL items. You may want to refer to this post about the Materials Replacement Fund.
Images updated Jan. 14, 2010 by Sharon
